Cargo ship at sea

Logistics Coordinator – MR & OceanFreight

For 50 years Pentagon Freight Services has worked alongside the critical industries we serve by providing best-in-class freight forwarding and logistics services. Our aim is simple – we deliver ‘The Logistics of Certainty’ to a world that never stops. Following significant investment in the Netherlands and several new business awards in the Energy and Resource […]

Country

  • The Netherlands

City

  • Rotterdam-Botlek

Posted

25 Jun 2024

Department

  • Export Operations
  • Import Operations

Hours

Full Time

Contract

Permanent

Workplace

On-Site

  • For 50 years Pentagon Freight Services has worked alongside the critical industries we serve by providing best-in-class freight forwarding and logistics services. Our aim is simple – we deliver ‘The Logistics of Certainty’ to a world that never stops.

    Following significant investment in the Netherlands and several new business awards in the Energy and Resource sector we are currently looking to strengthen our team and have a number of exciting opportunities to join our rapidly growing operation. In Rotterdam, Pentagon works from a brand new, state of the art, facility with a 5,000 sqm warehouse. You will work in a young and enthusiastic team, and will find that at Pentagon we put a great emphasis on a pleasant and positive workplace culture.

    Role Overview

    As a Logistics / MR / OceanFreight coordinator you will work in a pleasant environment. Our Rotterdam office is located in a newly built facility, equipped with all modern conveniences (including a very good coffee machine). We find a positive and pleasant working atmosphere important, and everyone in our organization contributes to this. At Pentagon we believe that in-house employee training and development is critical for our sustainable business growth and employee retention. In addition to our corporate on-line e-learning software, we support our staff with dedicated training programs. Additional on the job training allows our new staff to become knowledgeable and proficient in the Information Technology that supports our operations.

    The successful candidate must have a basic understanding of the logistics and transport sector. A minimum of experience of 1 or 2 years is preferred but is not essential.

    Main Duties

    • You will be responsible for all shipment receipts (Material Receipt) receive from the warehouse operators.
    • Process all shipments in accordance with customer requirements, standard operating procedures and internal and external system processes.
    • Working with the export team, you will assist in the collection and preparation of export shipments (all modes of transport).
    • Ensure that purchase orders, commercial invoices and packing lists are processed in a timely manner and in accordance with current customs legislation.
    • Work closely with the warehouse staff, and if you hold a forklift or reach truck certificate (a plus) you will also provide assistance in the warehouse (Warehouse Receipt) if needed.
    • Communication both in writing and verbally with Pentagon’s clients and suppliers of Pentagon clients, efficiently providing guidance and shipment/enquiry updates.
    • Ensuring all client KPI’s are achieved, and information is processed in most efficient manner.
    • Timely and accurately completion of export clearances and preparing export documentation and licensing in consultation with the Pentagon brokerage team.
    • Participating in general office administrative tasks as and when required.
    • Invoicing clients and other Pentagon offices for services rendered.
    • Accurately update any key milestones that may be required by our clients via our internal systems.
    • Understanding of and adherence to Pentagon Compliance Programme.
    • Follow client Standard Operating Procedures (SOP’s).

    Requirements

    • 1- or 2-years’ experience in logistics / warehouse / OceanFreight operations: preferred, not essential.
    • Strong problem-solving skills.
    • Fluent language skills in both Dutch and English.
    • High level customer service skills.
    • Positive and professional attitude.
    • Proficient in the Microsoft Office suite.
    • High attention to detail and strong planning and organising skills.
    • Ability to prioritise tasks effectively in a busy work environment.
    • Excellent communication skills both verbally and in writing.
    • Ability to work autonomously and within a team environment.
    • Resident in the greater Rotterdam area or willingness to commute to the Pentagon Rotterdam facility by car (public transport is limited).
    • The candidate must have an authorisation to work in the Netherlands.